Club History
Jean Woods
Mark Sheppard
Jim Page
Role:
Candidates for appointment as Trustees will normally have previous experience of serving as a member of the General Committee and/or Flag Officer of the Club.
Appointment as a Trustee is long-term. Trustees bring an important element of continuity to the management of the Club. In terms of their function on the General Committee, the Trustees act ex officio as “elder statesmen/women” offering advice and guidance to the Officers based on their experience of Club business and activities.
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There are 3 Trustees of the Club.
The Club Trustees
Sheila Wicks
Hilary Moxey
Paul Jepson
Julia Griffiths
Bob
Fitz-Gerald
Andy Barett
Role:
Contributing to the effective operation of the General Committee which is responsible for the overall management of the Club.
Supporting Flag Officers by serving on Club sub-committees.
Liaising with Club members and bringing their comments and suggestions on Club events and operation to the attention of the General Committee and Club Officers.
Promoting the Club in the local community and encouraging and supporting potential new members to join.
There will be a minimum of 4 and a maximum of 6 General Committee members.
General Committee Members
Email: webmaster@hcsc.org.uk
Role:
Editing and overseeing technical operation, functionality, look and visual impact of the Club website.
Uploading amended and new text and picture content received from relevant Club Officers.
Acting as ‘gatekeeper’ for the Club website ensuring material for uploading is in line with agreed website design specifications
Liaising with Website Technician on potential upgrades to Club website including additional facilities needed to meet new Club activities or changes in operation.
Establishing feasibility of such changes and potential costs and advising General Committee ahead of more detailed investigations.
Liaising with Website Technician on Website operational problems and initiating work to resolve these issues in accordance with Website Technicians annual maintenance contract.
Club Webmaster:
Alistair Hogg
Email: sustainability@hcsc.org.uk
Role:
Maintaining awareness of local sustainability and environmental issues affecting all waterborne activities.
Advising General Committee of these issues and any impact they may have on the Club’s operation and activities.
Maintaining awareness of local sustainability initiatives that could support the Club’s aim to reduce its carbon footprint.
Advising General Committee of these initiatives and when relevant, putting forward proposals for their adoption.
Sustainability Officer: Sheila Wicks
Email: welfare@hcsc.org.uk
Role:
Maintaining an up-to-date Club Safeguarding Policy guided by RYA.
Making relevant Club Officers and Volunteers aware of their Safeguarding responsibilities during Club activities and events in accordance with Club’s Safeguarding Policy.
Organising DBS checks for Club Officers and Contractors where approptiate.
Advising General Committee on Safeguarding issues.
Maintaining contact details of relevant local agencies e.g., Child Social Care Services.
Being first point of contact for any concerns or allegations related to safeguarding.
Deciding appropriate action to be taken in conjunction with Commodore or Vice Commodore. Implementing agreed action.
Club Welfare Officer:
Kay Fahey
Email: dinghyparkadmin1@hcsc.org.uk
Role:
Administering and maintaining a Dinghy Park Database.
Administering and maintaining a Dinghy Park Map.
Issue Dinghy Park space renewal letters each year and process resulting information and payments received, liaising with Hon. Treasurer as necessary.
Maintaining a Dinghy Park waiting list for display in the Clubhouse.
Processing requests for dinghy park winter storage.
Administering and maintaining Engine Store Database.
Issuing Engine Store space renewal letters each year and processing resulting information and payments received liaising with Hon. Treasurer as necessary.
Issuing Clubhouse Locker space renewal letters each year and process resulting information and payments received liaising with Hon. Treasurer as necessary.
*The Dinghy Park Master role is supported by an assistant.
Dinghy Park Master: Peter Smith /Kay Fahey (Picture below)
Email: membership@hcsc.org.uk
Role:
Administering and maintaining an up-to-date database of members, to include record of payment of subscriptions and donations.
Maintaining an up-to-date record of members Gift-Aid declarations.
Administering the membership application process.
Informing Vice Commodore of new members and leaver numbers monthly.
Providing relevant membership numbers required by Club Officers to inform discussion on any changes in subscription and donation rates.
Keeping Membership Application Form up to date and liaising with Hon. Secretary on having current copies in the Clubhouse and published on the Club website.
Honorary Membership Secretary:
Meriel McCarthy
Email: secretary@hcsc.org.uk
Role:
Setting dates and agendas for General Committee meetings in consultation with the Commodore.
Taking and circulating minutes of General Committee meetings, Annual General Meeting and Special Meetings.
Sourcing papers from relevant Club Officers ahead of General Committee meetings and circulating them in advance.
Facilitating communication between committee members and the membership at large.
Processing Club email, correspondence, and telephone enquiries.
Liaising with RYA.
Maintaining Club Information Leaflet stocks and current Membership Application Forms in the Clubhouse and getting them uploaded on the Club website.
Issuing notices and papers for Club Annual General Meeting (AGM) and Special Meetings in accordance with agreed timetable.
Keeping Club Rules up to date in accordance with changes agreed at AGM and publishing them on the Club website.
Processing complaints from members in accordance with the Complaints Procedure.
Maintaining Club Complaints Register.
Archiving relevant Club documents on an annual basis.
Honorary Secretary:
Sue Page
Email: treasurer@hcsc.org.uk
Role:
Processing and recording Club payments and receipts via cash and online banking methods.
Maintaining accurate cash books showing receipts and payments and reconciling each month to bank account statements.
Getting approval from Commodore/ Vice Commodore for payment of Club expenses which are outside agreed limits of authorisation for Rear Commodores and other Club officers.
Setting up and monitoring standing orders for payment of Clubhouse rent, rates and utility expenses.
Liaising with Hon. Membership Secretary on membership subscription fees and payments.
Liaising with Dinghy Park Master on Dinghy Park, Engine Store and Locker fees and payments.
Providing Rear Commodore Finance with cash book reports and online banking statements to be presented to General Committee and other relevant meetings.
Honorary Treasurer: Alan Bailey
Email: finance@hcsc.org.uk
Role:
Chairing Finance Committee.
Supporting Rear Commodores Sailing, Social and House in drawing up their annual budgets for agreement by General Committee.
Overseeing Hon. Treasurer in maintaining day to day Club accounts and the receipt of revenues and payment of bills.
Overseeing Club expenditure and ensure funds are held securely.
Reporting to General Committee on Club income and expenditure in the current year as well as projecting forward based on membership trends and development plan forecast expenditures.
Recommending provision of funds for capital expenditure.
Preparing end of year Club accounts.
Arranging for end of year Club accounts to be audited by external auditor/examiner.
Providing audited accounts to Hon Secretary for issue to members in advance of Club AGM in March.
Overseeing liaison with HMRC regarding Gift Aid relief as appropriate end ensure that necessary returns are submitted on time.
Negotiating with NFDC on Clubhouse Rent. Reviewed every 4 years.
Organising and overseeing maintenance of relevant Finance information on the Club website working with Club Webmaster.
Rear Commodore Finance: Steve Leggett
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Email: house@hcsc.org.uk
Role:
Leading House Committee in preparation of rotas for ongoing maintenance of Clubhouse and Grounds.
Chairing House Committee meetings.
Publicising maintenance roles and securing member volunteers to carry out tasks.
Preparing House budget for approval by General Committee.
Managing House Committee budget.
Overseeing annual maintenance work to keep Clubhouse and Grounds fabric in good order using member volunteers, working parties and contractors when necessary.
Reporting to General Committee on Clubhouse and Grounds maintenance and service issues.
Negotiating with gas, water, electricity, and telephone utilities to provide services to the Clubhouse at competitive rates.
Authorising payment of utility bills.
Commissioning approved contractors to carry out maintenance of fire alarm systems, fire extinguishers and electrical and gas appliances in the Clubhouse and grounds.
Supporting Dinghy Park Master in the administration and allocation of dinghy park spaces.
Supporting Dinghy Park Master in the setting and collection of Engine Store and Clubhouse Locker fees.
Ensuring that grounds maintenance equipment such as lawn mowers are properly maintained.
Providing input on to Clubhouse and Grounds health and safety issues to Club Health and Safety Policy and Risk Assessments.
Organising and overseeing maintenance of relevant House information on the Club website working with Club Webmaster.
Rear Commodore House: Peter Hume
Email: social@hcsc.org.uk
Role:
Leading Social Committee in preparation of annual Social Events calendar.
Chairing Social Committee meetings.
Preparing Social Committee budget for approval by General Committee.
Managing Social Committee budget.
Canvasing and collating members views on Club social events and policies.
Overseeing event preparation and delivery of social events in annual calendar.
Organising and overseeing maintenance of relevant Social information on the Club website working with Club Webmaster.
Booking service providers e.g. caterers and external venues as required.
Managing ticket sales for events and account and collate resulting revenues.
Providing input on health and safety at social events to Club Health and Safety Policy and Risk Assessments.
Rear Commodore Social: Mike Lattimer
Email: sailing@hcsc.org.uk
Role:
Leading the Sailing Committee in drawing up annual Sailing Events Programme and
Sailing Training activities.
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Allocating tasks in preparation for each sailing event.
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Chairing Sailing Committee meetings.
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Reporting to General Committee on sailing and related issues.
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Managing maintenance of Club Fleet and Support Boats.
Organising and overseeing maintenance of relevant Sailing information on the Club website, working with Club Webmaster.
Preparing Sailing Committee budget for approval by General Committee.
Managing Sailing Committee budget.
Providing on-the-water safety input to the Club Health and Safety Policy and Risk Assessments.
Setting up training for Support Boat crews.
Rear Commodore Sailing: Andy Peter
Email: vicecommodore@hcsc.org.uk
Role:
Deputising for Commodore in his/her absence.
Leading and project managing specific tasks including:
- Club Development Plan maintenance and review.
- New membership initiatives.
- Creation of new website and establishing an ongoing maintenance routine.
Co-ordinating activities and actions for Club mixed sailing and social events.
Vice Commodore: Martyn Osborne
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email: commodore@hcsc.org.uk
Role:
Chairing General Committee meetings.
Managing club business, finances, and programmes.
Co-ordinating Flag Officers and other team members.
Monitoring Development Plan implementation and updates.
Ensuring Club website is maintained.
Ensuring official returns are made to RYA.
Project managing grant applications.
Maintaining contact with local sailing clubs and sailing organisations.
Ensuring members comments and complaints are dealt with promptly.
Commodore: Paul Moxey
Club Committee Members & Their Roles
Who We Are
Application Form
Membership Types & Fees
As a Club member you will enjoy the facilities of a modern clubhouse opened in 2013.
The clubhouse enjoys one of the best views in the Western Solent looking out across the Keyhaven marshes towards Hurst Castle and the Isle of Wight. It has a large clubroom with panoramic windows and a balcony. There is a modern well equipped galley and comfortable changing rooms with lockers and showers for both men and women.
The Club runs a full programme of sailing events around Keyhaven River and its creeks as well as sailing to more distant locations in the Western Solent. See "On The Water" for details.
Sailing training sessions are run during the season for juniors and adults using RYA Qualified Instructors. See "Training" for details.
The Club has a dinghy park adjacent to the clubhouse for some 130 boats. Click here for details.
The Club has a fleet of sailing dinghies and kayaks which members can book to use in return for a nominal daily hire fee. Click here for details.
As well as sailing, the club also runs a varied programme of social events. Click here for details.
Membership Fees
The Club offers 4 types of membership each with different annual subscription fees. In addition, new members also pay a joining fee.
Joining & Membership
Contact Us
Club Postal Address
Hurst Castle Sailing Club
Keyhaven
Lymington
Hampshire
SO41 0TP
Clubhouse Telephone Number: 01590 719361 – This phone is not manned and there is no answerphone facility.
Any Questions:
For general enquiries, contact the Club Secretary: secretary@hcsc.org.uk
Post code: SO41 0TP
What 3 Words: fallback.estuaries.headsets
From the Southampton Direction
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From the Southampton direction, follow the A337 from Lyndhurst through Brockenhurst to Lymington. Stay on the A337 as it turns west, as far as Everton.
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Turn left onto the A3058 towards Milford on Sea, then immediately left again into Lymore Lane - take care: this is a narrow road! Follow this lane to Keyhaven.
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When you arrive at the green, turn left then left again by the 'phone box. Keep on this road and follow it past the “The Gun” (pub) which is on your right.
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Fifteen metres past “The Gun” is the entrance to a public car park on your left.
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To reach the clubhouse, keep on the road for another 10 metres until it turns sharply to the right.
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At the bend, there is a small road off to the left.
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Take it and the clubhouse is immediately on your left.
There is no parking on this road so it’s better to use the public car park mentioned previously. The clubhouse backs on to this car park and can be accessed by a small gate at the south-east corner next to a boatyard.
From the Bournemouth Direction
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Travel to Christchurch and follow the A337 through Highcliffe until you reach New Milton.
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Take the B3058 from New Milton to Milford-on- Sea.
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On arriving in Milford-on- Sea drive past the village green on your right and take the turning to the right immediately past the green. This road takes you into the centre of the village.
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At the junction with the Milford High Street, turn left and drive through the village past shops, The Smugglers pub and a garage.
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Keep on this road; it is quite narrow and congested with parked cars in places; until you reach Keyhaven.
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As you enter Keyhaven, keep to the right of the village green and the war memorial and follow this narrow road past houses and “The Gun” pub which is on your right.
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To reach the clubhouse, keep on the road for another 10 metres until it turns sharply to the right.
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At the bend, there is a small road off to the left.
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Take it and the clubhouse is immediately on your left.
There is no parking on this road so it’s better to use the public car park mentioned previously. The clubhouse backs on to this car park and can be accessed by a small gate at the south-east corner next to a boatyard. sharply to the right.st corner next to a boatyard
Driving Directions
Where we are
Volunteering Opportunities
VOLUNTEERING OPPORTUNITIES
Hurst Castle Sailing Club is a self-help Club, which means it relies on member volunteers to keep it running smoothly. A recent look at who does what, identified more than 100 tasks that need to be done on-shore, in addition to those on the water such as crewing support boats, acting as Race Officers and leading sailing potters.
Many hands they say make light work. They also make it fun! This photo was taken at the end of one of our twice-yearly working parties. It was a cold, wet and windy November day. Over 10% of our members took part and we got lots done and enjoyed getting together. The lunch was good too!
HOW WE HELP
All members are encouraged to come forward and enter into the self-help spirit of HCSC. They can:
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Join one of the Club Committees.
We have a General Committee, Sailing Committee, Social Committee and House Committee. -
Volunteer for Support Boat duties or be a Race Officer. Don’t forget, training is given.
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Join the coffee Rota on a Tuesday.
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Suggest a social activity and make it happen.
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Join the grounds maintenance team.
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Join the Club boats maintenance team.
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Join the Club dinghy park team.
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Just contact the Club Secretary (secretary@hcsc.org.uk) if you would like to get involved with a specific volunteer activity. Your help would be very welcome.
Commodore - February 2025
WHAT NEEDS DOING?
Here are some of the key things that need to be done across the year:
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Having a General Committee to oversee the Club’s operation and finances.
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Organising and managing the Club sailing programme including racing, pottering and cruising.
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Maintaining the fleet of Club boats.
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Being a Race Officer for one or more of the Club dinghy races. Training is provided.
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Crewing Club support boats during Club races. Training is provided.
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Planning social activities and making them happen.
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Joining the coffee morning Rota and serve refreshments to those attending.
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The Club runs a coffee morning every Tuesday throughout the year.
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Maintaining the Clubhouse and grounds including repairs, gardening, and mowing the lawn.
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Administering the Club dinghy park. Allocating spaces and collecting fees.
